​​​​​​​​​​​​​Safety management solution scheme leases​

 

Under the terms of your lease agreement you are responsible for ensuring that your business complies with the appropriate Statutory Compliance and Health and Safety Legislation for your property.

These responsibilities can be time consuming to deal with and are often complex. To help you with this Ei Publican Partnerships has developed its own Safety Management Solution Scheme, offering annual compliance testing, an annual safety review and the use of our "Ask the Expert" email and phone function. This below outlines the key provisions of the scheme from which you will benefit.

Joining the scheme​

As an Ei Publican Partnerships lessee you will automatically become subscribed to the  scheme and will enjoy its benefits from the outset of your lease agreement. For existing publicans who are not currently on the scheme we will pro-actively support your enrolment onto the scheme.

Key benefits​

Scheme members will receive the following services on an annual basis; 
A safety review with a competent Health & Safety professional who will work with you to produce the following assessments and reports:

  • Fire Risk Assessment
  • Health and Safety Risk Assessment
  • Disability Access Audit Report
  • Food Safety Audit Report
  • Health, Safety and Environmental Audit Report
  • Completion of an Electrical Installation Condition Report (EICR), inclusive of a 100% visual inspection and 20% intrusive test of the fixed wire installation at your property.
  • Portable Appliances Testing (PAT) to all portable appliances within your property.
  • Emergency lighting test and inspection, including a functionality test of key switches, batteries, luminaries and control equipment.
  • Fire alarm test and inspection, including a functionality test of manual call points, smoke/heat detectors and bells or sounders.
  • Landlords gas certification, completing testing and inspection of all gas appliances.
  • Fire extinguisher service visit.
  • Where applicable, a lifting equipment examination completed in accordance with Lifting Operations and Lifting Equipment Regulations (LOLER).

In addition to the above services, all members of the scheme will have access to an online web portal that will hold all documentation generated through the scheme, as well as provide you with relevant safety information and a "Ask the Expert" function all at the click of a button.

NB. It should be noted that the services outlined above are for the examination and testing only. Should any remedial works be found necessary then this will fall to yourself as the publican to rectify. However, Ei Publican Partnerships can assist providing a remedial quotation and approved contractor for these works.

Targeted service levels​

  • Attendance prior to the anniversary date of any previous statutory compliance or safety visits.
  • An​y electrical remedial works ordered via ei publican partnerships and using an Ei Publican Partnerships approved contractor, will commence within two weeks.
  • If you join the scheme a new member with no existing compliance records in place, then we will aim to complete this within 4 weeks.


Exclusions​

  • Remedial works identified as a result of the testing or inspections.
  • Any work associated with:
    • Water Hygiene
    • Gas testing of leisure equipment, i.e. BBQ , patio heaters, etc.
    • The preparation of Asbestos Management Surveys
    • The services offered do not remove the need to undertake the weekly or monthly periodic checks to your electrical or gas services.
    • Ongoing maintenance of gas appliances and associated distribution pipework.
    • Ongoing maintenance of electrical appliances and systems.


Limitation of liability ​

  • The scheme is entered into on a reasonable endeavours basis. Electrical and gas services are complex and inspection and testing can sometimes lead to the identification of remedial works that may impact on the normal operation of services or systems.
  • The scheme does not include any provision for making compensation payments due to loss of trade or stock as a result of equipment failure or failure to meet targeted service levels.
  • Publicans are reminded to maintain up to date business interruption insurance.


Remedial work​

  • Under the terms of your lease agreement you will be required undertake and meet the cost of any necessary repairs, renewals or upgrades identified through the compliance testing or H&S assessments.
  • Where possible we will work with you to utilise your R&M fund to ensure that any work required is undertaken in a timely manner.


Cost of the scheme​

  • The annual subscription charge is £1,177.00 + vat payable in 12 monthly instalments by direct debit.
  • Subscription charges will be reviewed on an annual basis and are subject to change.
  • Recharge of non-qualifying repairs and betterment, if encountered.


Leaving the scheme​

  • You may come off contract at any time, however the scheme is designed to be fair and equitable to both parties over a period of time.
  • If you wish to come off contract before Ei Publican Partnerships has had time to recoup its expenditure, you may be asked to pay an exit charge.
  • The exit charge is based upon the payments Ei Publican P​artnerships has made to provide this scheme, less the  payments you have made into this scheme.
  • As Statutory Compliance and Heath and Safety Compliance is essential to your business, your Regional Manager will require evidence that these commitments are being undertaken by you, before allowing the exit from the scheme.                                


Contact​

  • If you need to place a call to discuss any aspect of the Safety Management Solution Scheme please contact the Helpdesk on 03333 20 20 85​.